The following guide is by Interstride--reproduced below with permission for accessibility, with additional review and input from the International Center. Updated December 2025
U.S. Employer’s Guide to Hiring International Students
International students are allowed to obtain work authorization under specific circumstances, whether during their studies or after graduation.
The precedent for international students to obtain temporary US work authorization is longstanding and well-established, and the application process is straightforward. This document will provide an overview on the process followed when hiring an international student for internships and full-time opportunities.
Interstride does not provide any immigration or other legal advice.
Most international students who are neither US Citizens nor Permanent Residents enroll in academic programs under one of two non-immigrant student immigration statuses, F-1 or J-1. Since the majority of international students are on F-1 status, the focus of this guide will be on how to hire an F-1 student.
Please note that a Social Security Number alone is not sufficient proof of work authorization for international students. It is critical that employers confirm that the student has received a work authorization from the International Center (CPT) or the USCIS (OPT) prior to the employment start date to prevent any liability for the student and the employer in the future. All employees must complete their I-9 process at the time employment begins.
Hiring an F-1 International Student for an Internship
Curricular Practical Training (CPT) is a type of work authorization that allows F-1 students to accept off-campus employment in a position that is directly related to their major after one year of full-time study. Internship programs are some of the most common types of CPT opportunities for international students. CPT may be authorized for part-time (up to 20 hours/week) or full-time employment (21+ hours/week). In some cases, graduate students who are required by their academic program to participate in an internship in the first year do not have to complete one full academic year before they are eligible for CPT.
Duration: There is no limit, but 12 months of full-time CPT eliminates eligibility for OPT. Part-time CPT employment does not affect eligibility for OPT. Note: Graduate students can be authorized for CPT from the beginning of their program at UM, if required by their program.
Employer Role: Applying for CPT is solely the responsibility of the student and therefore requires no action on the part of the hiring organization. (The employer must issue an employment letter).
Student Role: After the student has been offered an internship, he or she submits an online application to the International Center providing the:
- internship start and end dates
- the organization’s name and complete physical address.
- the job title and a detailed job description.
- For more information and requirements of F1 CPT, please visit the UM International Center's website: https://internationalcenter.umich.edu/students/f1-students/cpt (Please note that this resource is geared toward students)
In accordance with US immigration regulations, students who engage in part-time or full-time CPT must still be full-time students during the academic year. They do not need to be enrolled full-time during official vacation periods (i.e., summer break).
Cost and Processing Time: There is no cost to the employer. Normal processing time is 1-2 weeks. Expect processing time to be 2 full weeks during peak request times such as April, September, and January.
Hiring an F-1 International Graduate for a Full-Time Internship or Employment — Initial 12 month OPT
Post-completion Optional Practical Training (OPT) is a work authorization that allows F-1 status students who have graduated to gain practical work experience related to their major field of study.
Duration: OPT allows for 12 months of work for F-1 students. (Please note, any approved pre-completion OPT will be deducted from the 12-month OPT period.)
Employer Role: Applying for OPT is solely the responsibility of the students and therefore requires no action on the part of the hiring organization, an employment offer is not required to apply for OPT.
Student Role: Obtaining OPT work authorization is a two-step process:
- The F-1 student submits a request for an OPT recommendation to the International Center in M-Passport. It will be reviewed and processed by an International Student Advisor. The advisor will issue an OPT I-20.
- After they have received their OPT I-20, the F-1 student files her/his completed OPT application, supporting documentation, and required fee on the USCIS (U.S. Citizenship and Immigration Services) website to secure OPT work authorization and their EAD (Employment Authorization Document).
- For more information on OPT eligibility criteria and the application process, please visit the UM International Center's website: https://internationalcenter.
umich.edu/students/f1- (Please note that this resource is geared toward students)students/opt
Once approved, the USCIS issues an Employment Authorization Document (EAD) card as proof of work authorization for the 12-month period. The application fee is paid by the student.
Cost and Processing Time: There is no cost to the employer. The USCIS processing time for OPT takes an average of 90 days but can take up to 3-5 months during peak OPT processing season (starting in February each year); therefore, students are encouraged to apply as early as 90 days prior to graduation(The new employee must have their EAD card in hand to start work.)
Hiring an F-1 STEM Graduate for Practical Training—24 Month STEM OPT
An additional 24 months of OPT work authorization (for a total of 36 months) allows F-1 student status holders who have graduated with an approved degree in Science, Technology, Engineering or Math (STEM) to gain extra practical work experience related to their STEM field.
Duration: STEM OPT allows for an additional 24 months for F-1 students.
Employer Role:
- Must be enrolled in the USCIS E-Verify program.
- Prepare and implement a formal training program to support the student’s academic learning through practical experience. The training program (Form I-983) is completed by the employer and signed by both the employer and student, and submitted to the international student services office for approval. The student must submit a self-evaluation 12 months after the beginning of their STEM OPT and again, at the end of the 24-month STEM OPT period. The employer and student must both sign each of the self-evaluations.
- Report termination of employment to the student’s international student services office within 5 business days.
- Be prepared for a government agent worksite visit to verify STEM OPT program requirements are being met.
- Provide an employment opportunity similar to US workers in duties, hours, and compensation. Attest that:
- The company has enough resources and trained personnel available to appropriately train the student;
- The student will not replace a full- or a part-time, temporary or permanent US worker;
- Help the student attain his or her training objectives.
Student Role: These are the steps for obtaining STEM OPT work authorization:
- The students submits the completed I-983 training plan as part of their STEM OPT request to the International Center on M-Passport, which processes the STEM OPT recommendation for the student and will issue a new I-20 showing the STEM OPT recommendation page 2.
- The F-1 student files her/his completed OPT application, supporting documentation, and required fee to USCIS.
- For more information and requirement of F1 STEM OPT, Please visit the UM International Center's website: https://internationalcenter.umich.edu/students/f1-students/stem-extend (Please note that this resource is geared toward students)
Once approved, USCIS issues an Employment Authorization Document (EAD) card as proof of work authorization for the 24-month period
Cost and Processing Time: There is no cost to the employer. The international student services office processes the student’s STEM OPT recommendation within a few working days. The USCIS processing time for STEM OPT takes an average of up to 3-4 months, with some cases taking 5-6 months. The STEM OPT Extension must be filed prior to the expiration of the initial OPT period. If students file their STEM OPT extension applications on time and their OPT period expires while their extension application is pending, their work authorization is automatically extended for 180 days. (USCIS does not have to do anything, the regulations allow for the automatic extension of the work authorization if the student timely files their STEM OPT application.)
Hiring and Retaining Long-Term Global Talent
H-1B status: Applications for H-1Bs are submitted to the USCIS by the sponsoring company on behalf of the international employee. Each fiscal year companies are allowed only 65,000 H-1Bs for candidates who have completed undergraduate degrees, and an additional 20,000 are available for those who have completed graduate degrees in the US. Certain non-profit employers are not subject to the H-1B cap numbers.
Duration: H-1B status is initially granted for up to three years, but can be renewed for a total of six years.
Employer Role: The employer is responsible for filing the H-1B petition on behalf of the international employee. Many companies find that retaining an experienced immigration attorney is helpful to facilitate the process.
Cost and Processing Time: USCIS application fees for an H-1B visa varies depending on the employer. Premium processing has an additional cost.
Recommended Timeline: Employers wishing to file an H-1B petition must first submit registrations during a registration period in the first 2-3 weeks of March. They must name and pay a registration fee for each individual they wish to file for, and may only enter each employee once. USCIS will then conduct a lottery of all registrations received and will notify petitioners which beneficiaries have been selected. The petitioner will then have a 90-day period beginning April 1 to file a complete H-1B petition on behalf of its selected beneficiaries.
For beneficiaries on OPT, the petitioner will need to file a complete H-1B petition with a change of status requesting an employment start date of October 1 before the OPT period ends in order for the OPT work authorization to be extended through September 30.
Special Cases: Some nonprofit research organizations and nonprofit higher education institutions are eligible to sponsor H-1B visas that are cap-exempt, meaning they are not subject to the annual quota of 85,000 and can file year-round. Meanwhile, citizens of Chile and Singapore benefit from a special agreement with the US through the H-1B1 visa, which reserves 6,800 visas exclusively for them each year. H-1B1 visas are issued in one-year increments and are indefinitely renewable, offering a more flexible path to US work authorization.
The cap-gap extension enables those with an approved H-1B application to remain employed during the transition period between the end of OPT and the start of H-1B. The new regulation eliminates any gaps in employment previously experienced in the transition from OPT to H-1B if the H-1B petition is timely filed while the student is still in their approved period of OPT employment, and the H-1B petition is filed with a change of status application effective October 1.
For employers wishing to hire a J-1 status student, there is no fee involved or action to be taken. The J-1 student simply obtains authorization from his/her program sponsor to work for up to a total of 18 months, while PhD students can work for up to 36 months (but the academic training period cannot exceed the length of the academic program). It is the sole responsibility of the student to complete the application process with the program sponsor and approval is generally granted within 5-10 working days. The work must be directly related to the academic degree program, and is certified by the academic institution's J-1 responsible officer.
TN-1 status: Canadian or Mexican citizens who will be working in the areas listed on the TN-employment list. There is an processing fee is at the Border, or a fee at the Embassy/Consulates. The status is valid for up to 3 years after which the employee must request an extension of stay through his/her employer.
L-1 status: The L-1 is for intra-company transferees. Employees must work at an affiliated foreign office for a minimum of one year before being transferred to the US. The fees range, depending on the size of the employer. The status is valid for up to three years and may be extended for an additional two years, until the employee has reached the maximum limit of seven years for managers/ executives (L-1A), and five years for workers with specialized knowledge (L-1B).
O-1 status: The O-1 status is a temporary work status available to those foreign nationals who have “extraordinary ability in the sciences, arts, education, business or athletics” which “have been demonstrated by sustained national or international acclaim”. USCIS interprets the statute very broadly to encompass most fields of creative endeavor. For example, chefs, carpenters and lecturers can all obtain O-1 visas. Some recent students may qualify for O-1 status based on their experience, education and contributions to their field of expertise.
E3 status: Australians working in professional positions in the US may be eligible for the E-3 status. The status is valid for 24 months but may be renewed.
E status: E-1 and E-2 status for Treaty Traders and Treaty Investors allows temporary admission to Foreign Nationals of countries that have a commerce or investment treaty with the United States. The status allows Foreign Nationals to conduct substantial trade in the US or to make investments by either purchasing a controlling interest in an existing US business or establishing a new business venture. Major foreign companies that establish a presence in the United States generally qualify for E-2 status. This status provides an excellent vehicle for easily hiring international graduates who have the same nationality as the foreign base company. Also, unlike the L-1 status which requires at least one year prior employment with the foreign entity, E beneficiaries can be new hires (fee varies by country). For most countries, the status is valid for five years, and may be extended indefinitely.
Possible Additional Fees: In some cases, there is a required visa issuance reciprocity fee, if applicable. Please consult the United States Department of State, Visa Reciprocity Tables to find out if you must pay a visa issuance reciprocity fee and what the fee amount is.