Regular file longevity is five years. For example, if a file was opened on May 1, 2010, it must be renewed by May 1, 2015 to remain active. A file may be renewed for an additional five years for a $25 fee. After five years from the opening date, files that are not renewed will be considered inactive. Inactive files will be deactivated and subsequently destroyed. File deactivation affects only reference letters. Transcripts and other academic records at the University will not be affected in any way by the RLS deactivation.